053007
MINUTES
May 30, 2007, CHCF Chuck’s Conservation Committee
Called to Order at 635pm. 3037 Vaughan Ave. Marina, CA 93933
Boardmembers In attendance: Bill Hyman, Peter Nelson, Jackie Nelson, David Bates, Zeke Bean, Bruce Delgado, Alan Church, and guest, David Dillon.
Boardmembers Absent: Lori Addison, Mary Paul, Adrian Lopez, Amanda Yantos
INTRODUCTORY ACTIVITIES
1) Introductions were made as needed.
2) A brief review of CHCF mission statement and goals was done in round table fashion.
OLD BUSINESS
3) Bill made a motion to approve the minutes of March 28, 2007. Peter seconded the motion. The motion passed by a unanimous vote 7-0.
4) Treasury Report. CHCF treasurer Amanda Yantos was absent so Bruce announced that the balance in the CHCF checking account was approx. $7000.
5) Insurance update. Bruce led a discussion regarding optional CHCF insurance coverages. The question came up whether CHCF should purchase Officers and Directors Liability Insurance for an additional $600/year on top of the $900/yr General Liability insurance CHCF has already purchased. Peter suggested this question be tabled until Jackie has the chance to discuss the merits of the additional insurance with the MPRPD financial manager. By consensus of the Board this was agreed to be tabled.
6) Picnic Update.
Publicity: Peter is handling publicity and Bruce and Zeke and others are helping him. Bruce announced that the Elkhorn Slough, Big Sur Land Trust, and CHCF websites were publicizing the picnic. The suggestion was made that all co-sponsors should help publicize. Jackie suggested Joe Donofrio of MPRPD be provided a list of ways that MPRPD can support the picnic. Jackie volunteered to discuss distributions of publicity materials and info with Margy Kay. Bill and Bruce volunteered to talk to Esperanza Hernandez and Ventana Chapter of the Sierra Club about helping to publicized the picnic.
Jackie volunteered to contact Melton Broadcasting for radio advertising on KPIG and KWAVE.
Sound System. The PA system CHCF was expecting from Dale Hameister is not available. Peter stated he knew where to obtain one.
Picnic Program Handout. Peter Nelson and Kathy Addington have volunteered to produce the picnic program again this year and MPRPD will make copies for distribution at the picnic. Peter requested a subcommittee be established to help him to plan the picnic day schedule of events. David Bates and Bruce volunteered to help Peter on this and David B. suggested we use a dry erase board at the picnic to disclose the picnic schedule.
Grants and Awards. Alan and Bruce reported that no applications for grants were received so they recommended the 5 grants be given to the 5 award winners. Peter suggested that the award winners be asked if they want the grants and if they would be willing to comply with the grant requirements that the monies be spent on conservation projects and that a summary of how the monies were spent be provided to CHCF at a later date. By consensus, the Board approved this concept.
T-shirts. It was agreed by consensus that CHCF t-shirts be distributed to silent auction and other outstanding picnic volunteers.
Next Picnic Planning Meeting. Peter announced the next picnic planning meeting would be Thursday June 7 at 630pm.
NEW BUSINESS
7) Quorum update. David Styer resignation was accepted from the Board effective this meeting. Thank you David for your efforts as a founding member of the Board. Currently there are 11 members on the Board and CHCF bylaws require a majority of the Board to establish a quorum therefore 6 is a quorum.
8) July Calendar Update. Zeke volunteered to produce the July Calendar. Submission to the on-line calendar are due June 15. Alan and Bruce volunteered to take it to the printers on June 18 and provide 300 copies for use at the picnic on June 23.
9) Next CHCF Board meeting. The next CHCF Board meeting is scheduled for Wednesday, July 25, 2007.
10) Adjourn. Tonite’s meeting was adjourned at 9pm.
Minutes were recorded by Secretary Alan Church and typed by President Bruce Delgado.
THANKS EVERYONE!